Over 100 features in one platform

Time slot-based rental

Time slot rentals use predefined times. You enter which slots are available, and the customer picks a date and an open slot.

For example, you can set up a slot from Monday to Friday between 08:00 and 16:00, or from Friday to Sunday for a weekend rental. That gives you full control over when the space is available.

Time slots can overlap. If someone has booked Friday, Friday to Sunday can no longer be booked.

Daily and overnight rentals

Daily rentals suit cabins, community halls, apartments, equipment, cars and boats. The customer books a single day or several days in a row, and you set both the minimum and maximum number of days.

Prices can vary by season and weekend, so you charge the right price when demand is high: boats in summer, cabins in winter.

You can also require customers to verify with BankID before they can book.

Hourly and recurring rentals

Hourly rentals suit sports facilities, event venues, meeting rooms, equipment, outdoor areas and volunteer centres. The customer books from 15 minutes and up, within the opening hours you set, and you decide the minimum and maximum length.

A rental can be split into courts or sections and priced as a share of the whole.

Recurring bookings let you enter regular tenants once, for example a training session every Tuesday through the season, instead of registering every single hour.

Instant booking or request

With instant booking turned on, bookings are approved automatically as long as the requirements are met: accepted rental terms, full payment and BankID verification if required.

Rentals with instant booking get more bookings, because customers don't have to wait for an answer and therefore don't send requests to several places at once.

The feature is turned on with a single switch.

Memberships with automatic card payments

The member pays a fixed amount every month, and the card is charged automatically. You don't have to follow up each payment.

Once the payment has gone through, the membership is active in the booking system. As long as it is active, the member automatically gets the right price and access to the rentals the membership covers.

It is used by gyms and saunas, where members book session by session, and by self-storage, where the subscription gives ongoing access to a fixed unit.

Payments are handled by Dintero or Nets. You follow charges and payouts as they happen, and decide how often payouts are made.

Subscriptions on invoice

Not everyone can or wants to pay by card. Municipalities, sports clubs, housing cooperatives and companies often need an invoice, so a membership can run on invoice instead of automatic card payments.

The member gets the same active membership, the same access and the same prices as with card payments. The only difference is how it is paid.

Gibbs does not have its own invoicing system. We can set up an integration with Tripletex, so the invoice basis goes straight into your accounts, or you invoice from your own system using a CSV or PDF export from Gibbs.

Booking locked to an active membership

You decide which rentals require an active membership. If the membership is active, the member can book. If it isn't, the rental is unavailable.

The check happens automatically at the moment of booking. You don't need to keep a separate member list, and you won't discover afterwards that someone booked without paying.

The same membership can be linked to several rentals, for example a sauna, changing room and meeting room in the same building. You can also have different memberships for different parts of what you offer.

You keep full manual control: end a membership, remove a user or add someone to a block list.

Promotional prices and introductory offers

You set the discount yourself, and it is applied automatically when the member books. It can be a percentage or a fixed amount: 10% off, 50% on selected times, or a fixed amount per booking.

Introductory offers are used to get people in the door: a reduced price for the first period, then the regular price after that. The member doesn't have to do anything, and you don't have to remember to change anything.

The discount can vary between membership types, so a full membership gets a better price than a limited one. The price the member sees is always calculated for them.

Customers manage their own subscription

Members sign up, pay and manage their subscription themselves without going through you. Cancellation happens in the same place.

Access follows automatically. As soon as payment has gone through, the member gets a door code or access link to the rentals the membership covers, without you sending anything manually.

You still have the final say. Manual changes, ending memberships and the block list stay with you.

In practice, sign-up, payment, access and cancellation happen without anyone having to answer an email.

Online payment

The customer pays with Vipps, Visa or Mastercard when booking. You don't have to send invoices, chase payments or reconcile them manually.

Payments are handled by Dintero and Nets. Both have their own transaction fees, which depend on your agreement and the payment method. We help you choose a solution and set it up for you.

Payouts to your account go through Dintero or Nets. You follow payouts as they happen and decide how often they are made.

Customers who save their payment details can book and pay in under 15 seconds next time.

Payment link

Create a booking in the calendar with drag and drop, choose the customer (or create a new one) and enter the amount to be paid.

The customer receives a payment link by email. Once paid, the status is set to paid, and if a smart lock is connected, the door code is generated automatically.

It's the way to handle an enquiry that came in by phone, without sending an invoice for it.

Offline payment

Offline payment means the payment is settled outside Gibbs, while the booking is still managed in the system. You mark it as paid when the money has been received.

Gibbs does not have its own invoicing system, but we can set up an integration with Tripletex so the invoice basis goes straight into your accounts.

Without an integration, you invoice from your own accounting system. All bookings can be downloaded as CSV or PDF and used as the basis.

Flexible pricing models

Prices can be set per hour, per day, per night or per time slot, and varied by weekend, season and target group. Discount codes and add-ons are included in the same calculation.

The customer sees the final price in the booking, and you see the full breakdown in the booking afterwards.

Price setups can be saved as a template and reused on other rentals, so you don't have to set up the same thing many times.

Discount codes

Give a percentage discount on the rental price, or a fixed amount off the total. You decide how long the code is valid and how many times it can be used.

The code can be sent to selected customers by email, for example as an offer to people who have visited before.

Gift card

Digital gift cards let customers buy an amount that is later used for bookings. The buyer pays online, and the gift card is delivered digitally.

The gift card is redeemed in the booking and deducted from the total, just like a discount code.

For you, it's revenue in before the service is delivered, with no extra admin. Gift cards sell well around Christmas, birthdays and as corporate gifts, and are redeemed throughout the year.

Balance and earnings

The balance shows the finances of your rentals as they happen: earnings, number of bookings and fees.

You see what each rental has actually earned, without pulling reports from other systems, and quickly spot whether prices should be adjusted.

Automatic door code

With automatic door codes, you connect the rental to a digital lock. When the booking is paid or approved, the customer gets a code by SMS and email that only works during the booked period.

We recommend a smart lock based on what you actually rent out. A sauna, a sports hall and a self-storage unit have different needs. Get in touch, and we'll find the right lock and set it up with you.

Access link by SMS and email

The customer doesn't need an app. When the booking is paid or approved, an access link is sent by SMS and email. One tap in the browser opens the door.

The link is tied to the booking and only works during the booked period. The same message also includes a door code, for those who prefer to type it in.

This is often the difference between rentals that run themselves and rentals that need someone to show up with a key.

Several doors per booking

A rental often has more than one door. Main entrance, changing room, storage room and the room itself can be tied to the same booking, so the customer gets access to everything with one door code or one access link.

You don't have to send several messages, and the customer doesn't have to keep track of several codes. Each door can have its own lock, but they are all controlled from the same booking.

Integrations and heating control

Connect the rental to a smart lock, and a door code or access link is sent by SMS for the booked period.

We have an integration with Tripletex, so the invoice basis goes straight into your accounts. If you'd rather invoice from your own system, download the basis as CSV or PDF.

Heating and lights can turn on just before the rental period and off afterwards. That saves power in facilities that would otherwise be left running.

Works with existing systems

Not every building has a modern smart lock, and it rarely makes sense to replace an access system that works. Gibbs can connect to existing systems, so the booking controls access just as it would with a new lock.

What's possible depends on the system you have today. Send us the model or manufacturer, and we'll tell you whether it can be connected before you order anything.

Self-service changes and cancellations

You set the rules: how long before the rental a booking can be changed or cancelled. Within those rules, customers sort it out themselves without contacting you.

The calendar updates automatically when a time is released, so it becomes available to others straight away.

The result is fewer calls and emails in the evenings and at weekends, and fewer empty slots that nobody had time to take.

BankID verification

You can require customers to verify with BankID to book certain rentals or to apply for seasonal rental. Verification with Vipps can be used as an alternative.

The result is fewer unserious requests, and reliable documentation of who actually rented.

SMS and email notifications

Confirmations, reminders and access details are sent automatically by email and SMS, both to you and to the customer. This happens on new bookings, changes, cancellations and when the receipt is generated.

SMS is used when it's urgent: a changed time, or a door code the customer needs right away.

You can also create your own templates, with your own text, a chosen trigger and a delay in minutes.

Administration calendar

The calendar is where you run things: add and delete bookings, block times, change availability and see what has already happened.

Move a booking with the mouse, edit customer details, handle recurring bookings and approve or decline requests, all in the same view.

It's built for planning ahead, so your rentals are always ready to use.

Drag and drop and quick search

Switch between day, week, month, year and agenda, or use a timeline for day, week and month. You can save your own views per facility.

Search for a customer or note, move a booking with the mouse, and work from any screen.

Rental objects

Creating a rental takes a few minutes. You are guided through every step, with explanations along the way, so the setup is right without any technical knowledge.

There is no limit to how many rentals you can list, but the number can affect the price.

A rental can be a draft, published or deactivated. The status can be changed at any time.

User roles and access

You control who sees and does what through user groups. An administrator can, for example, create a department for sports rentals with 30 rentals and give a case officer responsibility for them.

When someone is away, responsibility is moved by changing an access right, not by sharing passwords.

The caretaker, the board chair and the general manager each see their own part of the system, and nobody needs more access than they actually use.

Booking overview with CSV export

All bookings in one table, whatever their status: awaiting payment, invoice, paid, declined or expired. You can search and filter by customer or booking, and choose which columns to show.

The whole overview can be downloaded as CSV or PDF. You can change the status directly from the list, and open a single booking for all the details and its activity log.

If the time needs to move, you do it in the admin calendar, where you immediately see whether it clashes with another booking.

Customer list

Everyone who has booked or sent a request, collected with name, address, phone, email and organisation number.

It's the foundation for repeat sales: you know who has been there, and you can get in touch when you have free capacity.

Key information for the customer

Add what the customer needs to know: where to meet, rules and restrictions, and who to contact if something happens.

The information is shown where the customer actually sees it, in the booking, not in an email that has been scrolled past. That means fewer phone calls and more completed bookings.

Availability calendar on screen

Show availability for selected rentals on a TV or tablet on site, with week or day view and your own filters.

The view adjusts to the screen automatically, or can be set to a fixed width and height. It refreshes every ten minutes.

Booking on your own website

You get a custom link where you decide which rentals are shown.

The customer journey then starts on your own website, with availability always up to date, instead of the customer being sent to a system they don't recognise.

Your own brand colours

Give us the colour codes you use, and the solution is adapted to your brand. The calendar and booking flow then look like part of your website, not like a third-party system the customer suddenly lands in.

The same goes for the gift card page. If you sell gift cards or vouchers, it is also set up in your colours, so the whole purchase feels consistent.

This is one of the fastest things to get in place. Send us your colour codes, and we'll do the rest.

Target group discount

You define your own target groups with their own prices, for example clubs and associations, private individuals and companies, and add discounts where you want. The setup can be saved as a template and reused on other rentals.

The customer chooses a target group in the booking, and the price is calculated automatically. The host decides whether the customer actually belongs to that group.

This is how a municipality distinguishes between its own clubs and commercial tenants, without running two price lists side by side.

Internal booking

Not every rental should be open to everyone. You can limit booking to a specific user group, to employees with a certain email domain, or to invited customers.

The rental is then not shown publicly, and only those with access can book. You can also control visibility per user role, so meeting rooms meant only for the municipality's own staff are shown only to that group.

This is typically used for meeting rooms for your own staff, facilities reserved for members, and venues rented out by agreement. You can open the rental again at any time without setting it up from scratch.

Activity log

The log shows what has been done on a booking or rental: when it was created, changed or cancelled, who did it, and what was changed.

It gives you a verifiable record when something has to be documented afterwards. Especially useful for municipalities and boards that need to show what actually happened.